Call for workshop proposals

Each workshop proposal must include the following:

1. Workshop title and acronym, where applicable.
2. Organizers (Workshops may have up to three organizers. It is strongly recommended that organizers belong to at least two different institutions):
   1. Names
   2. Affiliations
   3. Short bios of up to 200 words for each organizer, covering previous experience in workshop organization, when applicable
3. A brief description (up to 3 pages) including:
   1. Research and technological issues to be covered in the workshop
   2. A short discussion on the distinguishing features of this workshop compared to other available workshops and conferences
   3. A description of the research groups the workshop aims to attract
   4. Names of potential Program Committee members
   5. Tentative format of the workshop (e.g., keynotes, paper presentations) and duration (e.g., one-day, half-day), and a strategy to facilitate lively discussions and involvement of the attendees
   6. If applicable, a description of past versions of the workshop, including dates, organizers, number of submitted and accepted papers, and number of attendees
   7. An estimate of the expected number of submissions and likely attendees if this is the first time such a workshop proposal is submitted to IEEE SMARTCOMP
   8. A tentative Call for Papers (as complete as possible)
   9. A description of the plans for publicity and workshop website

Workshop proposals should be submitted in PDF format by email with the subject line “IEEE SMARTCOMP 2027 Workshop Proposal” to the Workshop Co-Chairs: Georgios Bouloukakis and Nirmalya Roy at smartcomp27-workshops-chairs@googlegroups.com, no later than Friday, December 11, 2026. The Workshop Co-Chairs will acknowledge receipt of each proposal by email. If you do not receive an acknowledgement, please contact them.

The Workshop Co-Chairs select workshops for:

• relevance to smart computing and to the SMARTCOMP audience;
• timeliness, and the potential to attract good submissions and attendees;
• a distinct focus, with little overlap with the main tracks and the other proposals;
• the experience of the organizers and the strength of the Program Committee;
• a realistic plan for the format, the review process and publicity;
• for workshops with prior editions, their track record.

Organizers are notified by Friday, December 18, 2026. The chairs may suggest merging proposals whose topics overlap.

The organizers of an accepted workshop:

• set up the workshop’s call for papers and website, and are responsible for publicizing the workshop; the Publicity and Social Media Chairs of the main conference will support them with joint calls covering all workshops;
• run the submission and review process following the conference schedule (workshop paper deadline and notification to be announced with the call; camera-ready papers due by Saturday, May 1, 2027), inviting the workshop TPC and ensuring timely, high-quality reviews;
• make sure that papers use the IEEE two-column conference template and do not exceed 6 pages;
• attract enough submissions to fill at least a half-day program while keeping the selection rigorous (an acceptance rate below 50% is reasonable for workshops); workshops that do not receive enough quality papers may be cancelled;
• support the Publication Co-Chairs, who will handle most of the camera-ready process, by helping check the final papers and reaching out to authors when needed;
• build the workshop program and chair its sessions; at least one of the organizers must commit to attending the conference in Boca Raton.

Accepted and presented workshop papers will be published in the SMARTCOMP 2027 companion proceedings (workshops volume), which will be submitted for inclusion in IEEE Xplore.

SMARTCOMP 2027 is an in-person conference. Each accepted paper must be covered by one full registration and presented in Boca Raton by one of its authors. Papers that are not presented in person by one of the authors will not be included in the proceedings or submitted to IEEE Xplore.

The author registration deadline is Friday, May 7, 2027. Fees, rates and policies are on the registration page.

Authors requiring a visa to enter the United States are strongly encouraged to begin the application process as early as possible, and to request an invitation letter as soon as their paper is accepted. See visa and invitation letters.

Workshop-only registrations will not be available.